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AI-Driven Quotation Comparison

Compare supplier quotations
in minutes, not days.

Decide which supplier to buy from with a transparent side-by-side score across commercial, technical, delivery, compliance, and risk. AI extracts the fields. A deterministic engine scores them. An AI narrative explains the deltas. Your procurement and engineering teams own the final call.

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AI-assisted tool. Final supplier decisions remain the responsibility of the buyer and engineering team.
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How it works

Four stages. AI handles the heavy lifting. Procurement teams make the decisions.

01
Upload

Upload PDF quotations from competing suppliers. Up to 3 per comparison.

02
Extract

AI parses each document and extracts structured fields: price, lead time, materials, certifications, scope, and more.

03
Compare

Deterministic scoring engine calculates weighted scores across commercial, technical, delivery, compliance, and risk dimensions.

04
Decide

Review the comparison matrix, mandatory fail flags, AI narrative, and optional balanced recommendation.

Sample comparisons

Pre-generated, not live

These are realistic, pre-generated scenarios based on common procurement situations in pharma and chemicals. Each one illustrates a different failure mode: certification gaps, material deviations, and scope exclusion traps.

Centrifugal PumpP-101ASample comparison

Centrifugal Pump — Reactor Feed P-101A

Transfer of sodium hypochlorite solution (15%, 60 °C) from reactor R-101 to storage. ATEX Zone 1 classified area. Mandatory: ATEX Directive 2014/34/EU + CE. Motor, baseplate, and coupling guard must be in scope.

Mandatory:ATEX Directive 2014/34/EUCE Marking
Lowest Price
€12,500
PumpCo International
Best Technical Fit
91/100
FlowTech GmbH
Best Compliance
95/100
FlowTech GmbH
Fastest Delivery
42 days
Rapid Pump Solutions Ltd
Highest Score
74/100
Rapid Pump Solutions Ltd
Mandatory Fails
1
1 supplier disqualified
1 quote have mandatory failures. Excluded from ranking.
  • PumpCo International: 1 mandatory requirement not met
    • ATEX certification missing — mandatory fail for Zone 1 area
    • Motor excluded from scope — additional cost and coordination risk

Disqualified quotes remain visible for reference but are not eligible for a recommendation.

Centrifugal Pump
PumpCo InternationalMandatory Fail
Italy
Disqualified
FlowTech GmbH
Germany
Best Value
Rapid Pump Solutions Ltd
United Kingdom
Fastest
Commercial
Total Price€12,500€18,200€15,800
IncotermEXWDAPFCA
Payment Terms30% advance, 70% before dispatchNet 30 days from invoice50% advance, 50% prior to dispatch
Warranty12 months from commissioning24 months from delivery12 months from delivery
Delivery
Lead Time8–10 weeks ex-works12 weeks including motor and factory test6 weeks from order
Lead Time (Days)70 days84 days42 days
ManufacturingBologna, ItalyDüsseldorf, GermanyManchester, UK
Technical
MaterialsWetted parts: 316L Stainless Steel (AISI 316L)Wetted parts: Hastelloy C-276. Shaft seal: PTFE/Carbon/SiC. Non-wetted: 316L SS.Casing and impeller: 316L SS. Hastelloy option available at +EUR 3,400 (quoted separately).
Technical HighlightsFlow: 10 m³/h @ 30 m head. 316L SS wetted, double mechanical seal.Flow: 10 m³/h @ 32 m head (margin). Hastelloy C-276 for enhanced corrosion resistance. VFD compatible motor.Flow: 10 m³/h @ 30 m head. Stock availability allows 6-week delivery. ATEX rated (details to be confirmed).
Compliance
Certifications
  • CE Marking
  • ATEX Directive 2014/34/EU — II 2G Ex d IIB T4 (SIRA 24ATEX1234)
  • CE Marking
  • ATEX Directive 2014/34/EU (certificate details TBC)
  • CE Marking
  • UKCA Marking
Scope
Scope Included
  • Pump casing
  • Impeller
  • Mechanical seal (double)
  • Pump complete
  • ATEX Zone 1 motor (IEC, 7.5 kW, IE3)
  • Baseplate (common)
  • +2 more
  • Pump complete with motor
  • Baseplate
  • Coupling guard
Scope Excluded
  • Motor (client supply)
  • Installation
  • Commissioning
  • +1 more
—
  • FAT (not included — available as option)
Documentation
Documents Included
  • Datasheet
  • Installation manual
  • CE Declaration
  • GA Drawing
  • Performance Curves
  • Parts List
  • +4 more
  • Datasheet
  • GA Drawing
  • O&M Manual
  • +1 more
Risks & Deviations
Major Deviations
  • ATEX certification NOT offered — supplier confirms pump is not ATEX rated
  • Motor is excluded and must be sourced separately by client
—
  • Quote based on standard 316L throughout. Hastelloy requires add-on order.
Unresolved Questions——
  • ATEX certificate number and notified body name not confirmed in quote
  • FAT scope not confirmed — excluded by default
Scores (Deterministic)
Commercial ScoreFAIL52/10065/100
Technical ScoreFAIL91/10080/100
Delivery ScoreFAIL70/10098/100
Compliance ScoreFAIL95/10082/100
Risk ScoreFAIL88/10068/100
Overall Weighted ScoreFAIL74/10074/100
RankDisqualified#1#2
AI Narrative Summary

Three quotes received for centrifugal pump P-101A. FlowTech GmbH (EUR 18,200 DAP, 84 days) provides the most complete ATEX-certified solution with Hastelloy C-276 wetted parts, 24-month warranty, and a full documentation pack including FAT report. Rapid Pump Solutions Ltd (EUR 15,800 FCA, 42 days) offers the fastest delivery with ATEX certification claimed but certificate details unconfirmed; FAT is excluded. PumpCo International (EUR 12,500 EXW, 70 days) is the cheapest option but explicitly does not offer ATEX certification and excludes the motor — making it non-compliant for the Zone 1 application. PumpCo International is disqualified by mandatory fail.

Generated from structured comparison data. Scoring is deterministic. AI contributes the narrative summary only.

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Transparent by design

This is not a black-box AI ranking system. It is a structured procurement comparison tool that keeps engineering teams in control.

AI extracts. You verify, correct, and accept
Scoring is deterministic, transparent, and auditable
Mandatory fails are flagged regardless of price
Every recommendation includes a hard disclaimer
Raw evidence preserved with every extracted field
No black-box scores. Every number is explained

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From free comparison to full sourcing cycle

Start with the free AI comparison tool. When you're ready, unlock the complete platform — structured RFQs, supplier management, and purchase orders with a full audit trail.

Step 1FREE TOOL

Upload your PDFs

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Step 2FREE TOOL

AI extracts fields

Prices, specs, delivery terms, compliance — all normalised.

Step 3FREE TOOL

Side-by-side scoring

Commercial, technical, delivery, compliance, risk — ranked.

Step 4FREE TOOL

AI narrative report

Plain-English explanation of the deltas and recommendations.

Step 5FULL PLATFORM

Issue structured RFQs

Send professional RFQs to qualified suppliers with one click.

Step 6FULL PLATFORM

Track quotes & POs

Manage the full sourcing cycle with audit trail.

Step 7FULL PLATFORM

Full audit trail

Every quote, score, and decision recorded for compliance.

The first 3 steps are free — no signup, no credit card, no commitment. Steps 4-7 unlock with your 60-day trial.