From P&ID to priced RFQ. In minutes, not weeks.
Drop a DEXPI file, P&ID PDF, datasheet, or scan. ChemCapital extracts every tagged item, lets your team review in seconds, builds procurement packages, and turns them into priced RFQs. No one re-types a tag number.
Want a guided first run? Download the sample DEXPI, then create a free workspace with engineering import preselected.
The problem
Engineering data is still re-typed by hand.
Every P&ID, every datasheet, every equipment index that lands in procurement gets re-keyed into a spreadsheet. A 300-line drawing eats a full working day, and that is before anyone starts sourcing.
Procurement re-typing 300-line P&IDs into Excel
Upload once. Every tag, stream, and equipment item is extracted with confidence scores. No manual re-entry.
Datasheet PDFs sent by email, filed in folders, forgotten
Datasheets are parsed, indexed, and linked to the equipment tag they describe. They stay accessible.
Different vendors, different tag conventions, constant ambiguity
Configurable tag conventions per project. Nothing is assumed. Your naming standard, your rules.
Revisions overwriting previous scope without any traceability
Revision-aware merging keeps both versions. You always see exactly what changed between Rev B and Rev C.
OCR tools that dump raw text but don't understand engineering
Purpose-built for P&IDs, DEXPI XML, and datasheets. Not a generic text extractor repurposed for engineering.
No path from drawing extraction to RFQ or cost plan
One click: accepted items → procurement package → cost plan → live RFQs. All inside the same platform.
What it does
Intake that actually understands engineering drawings.
Not a generic document tool. Not a repurposed OCR product. A purpose-built engineering intake system that reads P&IDs the way a process engineer does.
DEXPI 1.3 native import
Upload a DEXPI XML file and equipment items, instruments, valves, nozzles, pipe segments, and signals are parsed deterministically where the file follows supported DEXPI structures. No AI required for the rule-based import path.
Vision-AI P&ID extraction
GPT-4o reads your P&ID PDFs and scanned images, including legacy hand-drawn drawings, and extracts tagged items with confidence scores. Works across English, German, French, Spanish, and more.
Interactive P&ID viewer
Click any tag directly on the drawing. See its review status, procurement package, and RFQ link highlighted in real time. The drawing becomes a live procurement status board.
Datasheet parsing
Upload equipment and instrument datasheets alongside the P&ID. Key technical parameters are extracted and linked to the corresponding tag, so suppliers get specs they can actually quote from.
Spreadsheet bulk import
Have an existing equipment index in Excel or CSV? Import it directly. Column mapping handles non-standard headers automatically. Works as a source alongside P&ID documents.
Revision handling
Import Rev C over Rev B and the system shows a side-by-side diff. Accepted items carry over. Only changed or new tags require fresh review, saving hours per revision cycle.
Click any tag on the drawing. See it become a line item.
The interactive viewer overlays your P&ID with live procurement status. Every tag is colour-coded by its current state, from unreviewed extraction through to received supplier quotation. Your drawing becomes a real-time sourcing dashboard.
How a tag moves through the procurement lifecycle, visible on the drawing
Unreviewed
Item extracted from the drawing, awaiting human review. Confidence score shown. High-confidence items are pre-highlighted for bulk acceptance.
Accepted
Your team has confirmed this tag. It is now available for packaging into procurement scopes and cost plan line items.
Packaged
The tag has been added to a procurement package. The drawing shows it linked to the package name, visible without opening any other screen.
Quoted
An RFQ has been sent and a quotation received. The tag turns green on the drawing. One glance tells you exactly how much of your scope is priced.
Zero re-typing, ever
Every accepted tag flows directly from the drawing into your procurement package and cost plan. There is no intermediate spreadsheet, no copy-paste, no manual data entry.
Procurement status at a glance
The colour-coded overlay tells your whole team where every item stands, without opening the review table. Engineers and procurement speak the same language.
Built-in revision diff
When the engineer issues a new revision, the viewer highlights additions, deletions, and changes. Only the delta requires re-review. Everything else carries over automatically.
Every tag linked to RFQ and PO
Click a tag on the drawing and see the full procurement trail: from extraction to acceptance to package to RFQ to awarded supplier. Full traceability, no digging.
A real scenario
Your process engineer emails a 40-page P&ID PDF. Procurement opens it, copies every tag into Excel, chases datasheets, builds an equipment list, and emails suppliers. Three days lost. Half the tags wrong.
With ChemCapital: the same PDF is uploaded. Within 90 seconds every tagged item is extracted, confidence-scored, and ready for review. By the afternoon your team has a procurement package, a cost plan, and RFQs in suppliers' inboxes. All from a single drawing upload.
Stop re-typing P&IDs. Start sourcing from them.
How it works
From drawing to RFQ in five steps.
A guided wizard takes you from file upload through extraction, review, packaging, and costing, all in one connected flow without leaving the platform.
Choose your input format
Select DEXPI XML for structured CAD exports, P&ID PDF or scan for drawings, Datasheet Package for equipment specs, Spreadsheet for existing BOMs, or Mixed for a combination of all of the above. The wizard adjusts to your input automatically.
Structured CAD export
Vector or scanned drawing
Equipment spec package
Existing BOM or index
Upload and extract
Drop your files. A live progress display shows each file moving through hashing, upload, and extraction stages. DEXPI files complete in seconds. P&ID PDFs typically extract in under 90 seconds. You watch it happen in real time.
Review and accept
Every extracted item is shown with its tag number, type, description, and AI confidence score. Use 'Accept All High-Confidence' to bulk-approve the obvious ones, then spot-check the rest. The interactive viewer lets you click directly on the drawing.
Accept all high-confidence
147 items ready for bulk approval
Drawing viewer linked
Click tags directly on the P&ID
Build procurement packages
Group accepted items into packages by discipline, equipment class, or any split that makes sense for your sourcing strategy. One click creates the package with all selected line items pre-loaded.
Rotating Equipment
18 items
Valves & Instruments
62 items
Heat Transfer Package
9 items
Cost and send to suppliers
Your packages are promoted directly into a Project Costing workspace, with indicative pricing populated automatically where available. From there, one click converts any package into a live RFQ sent to your selected suppliers.
Cost workspace
Packages promoted automatically
Supplier send-off
3 packages ready for RFQ
Promote to Cost Plan and Generate RFQs
~90 sec
To extract a 40-page P&ID drawing
300+
Tag patterns recognised out of the box
0
Drawings stored outside your secure workspace
5 steps
From P&ID to priced RFQ in the wizard
Who uses it
Built for process, pharma, biotech, and EPC teams.
Whether you are extracting a FEED equipment list, rebaselining an existing plant, or processing a 200-page tender package, P&ID to RFQ fits your workflow.
FEED-stage equipment listing
Upload your P&IDs as soon as they are issued for internal review. Extract every tagged item into a procurement scope before the FEED report is even finalised.
Brownfield revamp re-baselining
Your existing plant has a full DEXPI model in the CAD system. Import it directly and use the instrument index as the starting point for your next maintenance or expansion RFQ.
EPC tender engineering intake
A client sends you a 200-page P&ID package with datasheets. Import everything in one session, extract the full scope, and turn it into a priced RFQ to your equipment suppliers the same day.
Multi-vendor datasheet consolidation
Different vendors, different datasheet formats, different tag conventions. The datasheet parser extracts key parameters across all of them and links each one to its equipment tag.
End-to-end workflow
The intake step of a full procurement platform.
P&ID to RFQ is not a standalone tool. It is the front of a connected procurement platform. Every extraction flows naturally into costing, sourcing, comparison, and order management.
Pricing
Included in Small, Mid-Market and Enterprise.
No separate licence. No add-on fee. Engineering Intake is included in every Procurement subscription from Small upwards, starting at EUR 249 per user per month.
Micro
EUR 99 / user
Not included · Upgrade to unlock
Small
EUR 249 / user
25 sources · 500 pages / month
Mid-Market
EUR 749 / user
100 sources · 2,000 pages / month
Enterprise
Custom pricing
Unlimited with custom tag conventions
Stop re-typing P&IDs. Start sourcing.
Start your 14-day free trial and import your first P&ID or DEXPI file in minutes. No credit card required. Full Engineering Intake access during trial.
No credit card required. Full P&ID to RFQ access during your 14-day trial. Available on Small, Mid-Market and Enterprise plans.